Recruiter AI

Step 1.
Role calibration (30 min)

We align on what great looks like — the job description, must-haves, nice-to-haves, and the overall candidate profile.

Step 2.
We advertise for you

We advertise your role on the best local boards from our 2,500+ network —zero lift for your team.

Step 3.
Applications processed automatically

Every application is reviewed automatically. Outstaffer AI invites all applicants to an interview within minutes — no manual screening, no CV slog.

Step 4.
24/7 AI-led interviews

Our AI Recruiter, Anna, conducts structured, human-like interviews that feel conversational and interactive — fast, fair, and available anytime.

Listen to an example call

Step 5.
AI Assessment + Human QA

Outstaffer AI assesses customer-service ability, CEFR English language level, critical thinking, and 100+ other skills in one cohesive interview. Outstaffer recruiters validate authenticity, quality, and fit — ensuring fairness and accuracy.

Step 6.
Ranked shortlist delivered

Only the top 4–5-star applicants make it through — each delivered with a profile, candidate summary, AI scorecard, skills assessment, estimated CEFR English level, CV, and full interview recording and transcript.

Step 7.
You run final interviews

You meet and interview only AI-assessed and recruiter-validated finalists, saving hours of time and effort. No CV slog, no screening calls — just meaningful final interviews with the best applicants.

Step 8.
You make an offer and hire

You make the final choice and extend the offer.

Use your own HRIS or our free Borderless HRIS plan to hire seamlessly with compliant, paperless onboarding.

Book demo Get first job free

Why teams choose Outstaffer AI Recruiter (outcomes that matter)

Collapse time‑to‑shortlist to 4–7 days

(vs. 2–4 weeks in traditional processes)

Save 15–20+ hours per hire

by eliminating CV slog and first‑round screens; our team runs it, you review only the best

Candidate experience that scales

structured, consistent interviews and fast feedback drive 90–98% positive experience

Cut hiring costs by up to 90%

by skipping the $10k–$30k agency tax. Get AI-powered screening and recruiter-validated shortlists—fast, fair, and consistent

SMB (DIY Hiring)

4-8 weeks

Total time to hire

25%-30%

Candidate Satisfaction

In-House HR

4-8 weeks

Total time to hire

40%-60%

Candidate Satisfaction

Outstaffer AI Recruiter

5-7 days

Total time to hire

90%-98%

Candidate Satisfaction

Step 1: Define the Role

1-2 hours

You write the job description yourself — usually from scratch — and hope it captures what you really need.

2-4 hours

HR works with the hiring manager to draft the job description. It’s usually polished, but requires several hours of back-and-forth to align on the requirements.

1-2 hours (Calibration Call)

Instead of writing job descriptions yourself, you join a short calibration call with Outstaffer. Together we define the ideal candidate profile, scoring weights, advertising locations and interview flow.

Step 2: Job Advertising

1-2 hours

You manually post the ad on Seek, Indeed, or LinkedIn. It can take hours, and you’re never sure if it’s reaching the right people.

0-2 hours

The role is posted through the ATS (Applicant Tracking System) to Seek, LinkedIn, and other boards. Larger HR teams may also promote it internally and through talent pools.

0 hours

We handle all job postings for you across Seek, LinkedIn, and targeted platforms. Your role is advertised professionally, without you lifting a finger.

Step 3: CV Collection &  Screening

15-25 hours, 1-2 weeks

You receive 100–300 applications and sift through them manually, often after hours. It’s overwhelming, time-consuming, and easy to miss good candidates.

10-20 hours, 1-2 weeks

Hundreds of Applications are funnelled into the ATS. Your HR team screen CVs using filters, keyword searches, or scoring rules. This is more systematic than ad-hoc hiring, but still takes 10–20 hours across one to two weeks.

0 hours

Every application is automatically processed and structured. No manual CV slogging. You never have to spend hours reading resumes.

Step 4: First Interviews

15-25 hours, 1-2 weeks

You schedule and run screening calls with 10–20 candidates. Each takes 20–30 minutes, plus time spent chasing emails and rescheduling. Across 20+ applicants, that’s another 15–25 hours lost.

15-25 hours, 1-2 weeks

HR runs phone or video screens with 10–15 candidates. Each takes 20–30 minutes, plus extra time for scheduling and rescheduling. Some teams use one-way video interviews or light AI tools, but every response still needs human review.

0 hours, 1-4 days

Anna AI interviews every candidate within minutes of applying, 24/7. Each applicant gets a consistent, conversational interview. Outstaffer recruiters validate the results so you don’t waste time on unsuitable candidates.

Step 5: Candidate Evaluation

You choose who to move forward based on gut feel from CVs or short calls. With no structured scoring, the quality of shortlists is inconsistent.

HR prepares a shortlist for the hiring manager. While structured, the quality of the shortlist still depends heavily on the recruiter’s judgment and the initial screening process.

Outstaffer recruiters review and validate every result and deliver a ranked shortlist of the best candidate profiles — complete with CVs, candidate summaries, AI scorecards, skills, CEFR language levels, interview recordings, and transcripts. Reviewing takes less than an hour.

Step 6: In-Depth Interviews

5-10 hours, 1-2 weeks

You and maybe one team member interview shortlisted candidates. Scheduling delays are common, and you often waste time on people who aren’t the right fit.

5-10 hours, 1-2 weeks

The hiring manager and team members interview shortlisted candidates. Your HR coordinates, but scheduling multiple stakeholders often causes delays of another 1–2 weeks.

3-5 hours, 1 weeks

You or your HR schedule interviews with the top 2–3 validated candidates. No wasted time on unqualified applicants — just meaningful final interviews.

Step 7: Selection & Offer

2-3 hours, 1-3 days

Once you find someone you like, you usually make a decision quickly — often based on instinct. Offer letters are simple, sometimes rushed, and reference checks may be skipped.

2-3 hours, 1-3 days

HR gathers feedback, negotiates with the candidate, and prepares the offer. The process is professional but still requires manager and HR time to complete.

1-2 hours, 1 day

You make the final choice and extend the offer. Outstaffer supports hiring and onboarding to make this step simple and fast.

Total Time-to-Hire

4–8 weeks

Once you find someone you like, you usually make a decision quickly — often based on instinct. Offer letters are simple, sometimes rushed, and reference checks may be skipped.

4–8 weeks

HR gathers feedback, negotiates with the candidate, and prepares the offer. The process is professional but still requires manager and HR time to complete.

5-8 days

You make the final choice and extend the offer. Outstaffer supports hiring and onboarding to make this step simple and fast.

Candidate Satisfaction

25%-30%

Candidates often wait weeks for a response — many never hear back.
Screening is inconsistent; some applicants get a call, others don’t.
The process feels disorganised, which hurts your employer brand.
Because the process drags out over 4–8 weeks, the best candidates often accept other job offers before you can reach them.
25–30% of candidates describe their experience as positive.

40%-60%

Communication is more professional, but timelines can still drag.
Candidate experience depends heavily on recruiter workload and process consistency.
Some candidates feel valued, while others feel like “just another CV.”
40–60% of candidates report a positive experience (average candidate NPS around +20 to +30).

90%-98%

Structured, human-like interviews ensure fairness and consistency for all candidates.
Outstaffer recruiters provide personal feedback to any candidate who requests it, further strengthening your employer brand.
Anna automates 90% of the hiring process without losing the human touch, so you can hire with speed and confidence.
90-98% of candidates report a positive experience.

What you get with every shortlist

Every candidate arrives as a complete, recruiter-validated pack:

Snapshot for each candidate, including expected salary, relevant experience, notice period and LinkedIn profile
Candidate summary: overview, qualifications, career highlights, key considerations and recommendation
AI Interview: Candidate assessment, skill breakdown, skill rating, skill comments, CEFR English level estimate, full interview recording + transcript
Documents: CV plus any other relevant documents
Estimated costs: Gross salary, statutory entitlements + other costs

👉 Only the top candidates make it through, so you spend time only on the best.

Fair by design. Verified in practice

Structured & weighted: We configure role‑specific logic, interview questions, and scoring methodology—so every candidate is assessed against the same bar
Comparable & transparent: Shortlists include profile, candidate summary, AI scorecard, skills assessment, estimated CEFR English language level, CV, and full interview recording and transcript to make apples‑to‑apples decisions
Human oversight always: Our recruiters validate identity, quality and fit; candidates can request feedback.
Independent research (2025): Offer acceptance and candidate satisfaction were better under AI vs. human screeners; reported gender‑based discrimination fell by 45%.

RESEARCH

AI vs. Human Interviews

A large-scale, pre-registered field experiment* (70,884 applications across 48 roles, 43 client accounts) compared human vs. AI-led first-round interviews.  Recruiters still made all hiring decisions; the AI only ran the interviews, and recruiters evaluated transcripts, recordings, and test results:

+12%

more job offers

+18%

more job starts

+17%

higher 30-day retention

+6%

more starts and higher retention among offer-accepting candidates

78%

of applicants chose the AI interviewer when given a choice (Walk-in 69%; Remote 82%)

92.6%

Acceptance 92.6% (ns), NPS 8.97 (AI) vs. 8.84 (human)

~45%

fewer reports of gender-based discrimination: 3.3% (AI) vs. 6.0% (human)

71%

of open-ended feedback for AI interviews was positive vs. 52% for human interviews

*Jabarian, B. and Henkel, L., 2025. Voice AI in firms: A natural field experiment on automated job interviews.  
University of Chicago Booth School of Business; Erasmus University Rotterdam. Read full study here.

FAQ

Common Questions

Is Outstaffer AI Recruiter software we need to learn?

No. Outstaffer AI Recruiter is a managed service operated by Outstaffer recruiters. You get outcomes (ranked shortlists), not a tool to administer.

Who makes hiring decisions?

You do. Our recruiters validate and deliver top candidates; your team runs final interviews and extends offers.

How accurate and fair is the process?

Interviews are structured, job‑relevant, and weighted to your success profile—then human‑validated. Research shows better satisfaction and acceptance, with lower reported gender‑based discrimination vs. human‑only interviews.

What does the candidate experience look like?

Every candidate gets a consistent, conversational interview within minutes and can re‑engage 24/7, which drives 90–98% positive experience.

What will my team actually do?

Spend 3–6 hours per role: join a 30 min calibration call, then run final interviews with 3–5 validated candidates. We run the rest.

How is this priced?

Your first role is free. You only cover any optional advertising costs for premium job boards. For future roles, speak with our team for a quote — and save up to 90% compared to traditional recruitment agency fees.

Book a Free
30-Minute Product Demo

The #1 AI Recruiter with a human touch. Hire smarter. Faster. Fairer.

Hire faster with recruiter‑validated AI shortlists — no software to learnrossthe APAC region

Step 1.
Role calibration (30 min)

Step 2.
We advertise for you

Step 3.
Applications processed automatically

Step 4.
24/7 AI-led interviews

Step 5.
AI Assessment + Human QA

Step 6.
Ranked shortlist delivered

Step 7.
You run final interviews

Step 8.
You make an offer and hire

Hire faster with recruiter‑validated AI shortlists — no software to learnrossthe APAC region